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For people who already know what Experiment With Light is, and who are still looking for opportunities to practice, we plan to host practice sessions on the Sundays of July 4 & 18, and August 1 & 15.

All are welcome. You may come to any one session without participation in any of the others.

However, we assume you have some background (see above).

We will gather at 9:45. Please do not arrive after the Meditation prompts begin, promptly at 10:00. We will be using the 20-minute program which many people already know.

Friends are encouraged to bring writing materials, and at the end of the meditation there will be time for journaling or sketching.

We will close with a few minutes of optional sharing about our experiences, ending right at 10:45, with plenty of time to get to 11AM Worship.

If you are thinking you would like to be part of a group, please click here and fill in times you would be available to meet.

Happily, I have heard good reports from people using the Experiment With Light (EWL) process.

Several people would like an opportunity to learn more about EWL, experience the meditation and perhaps join a meditation group, so I am scheduling a final “Launch Session” at the TCFM Meeting House.

May 2, 1:15 – 3:PM

This Sunday session will be a repeat of the one done April 18 and will include a chance to participate in the basic “Meditation on the Individual” developed by Rex Ambler. There will also be a chance to ask questions. We will also include a period of group-formation.

In earlier EWL posts on this website I have already offered almost everything I have.

EWL-1

This presents background information on EWL, with the basic instructions in Fox’s language and in Ambler’s, and some of my thinking about why this is valuable.

EWL-2

At the beginning and end of this post are links to valuable resources. The middle relates to the February Launch Sessions and is out of date unless you are thinking about leading a future Launch Session yourself.

EWL-3

This post contains practical suggestions for how a EWL group would get itself up and running.

EWL-4

Most of the important stuff in EWL-4 is repeated in this post.

Sunday April 18, 1:15 – 3:00 PM

There will likely be a second meeting in this series

Sunday May 2, same time

I (Richard Fuller) am announcing these times now so that people can plan for them, even though the details have yet to be worked out.

Earlier EWL events have been warmly received. I have learned from them, and am changing things to reflect those lessons.

Basically, we will cover the same ground as in the earlier meetings. Almost everything I have to offer on the topic can be found in the earlier posts: EWL-1, EWL-2 and EWL-3. As we get closer to the meeting date I will re-cast this material as I see it applying to this pair of meetings.

More on the April 18 meeting

That’s potluck Sunday. If you come to 11:00 worship, you are encouraged either to eat at potluck or to bring a brown bag lunch and eat in the conference room. We will get the meeting underway when people are done eating, not before 1:15, but perhaps a little later, depending on how slow the potluck line is.

This meeting is open to all friends in all Quaker meetings in the area.

If you think you might come to the April 18 meeting, it would help me to know what background you have with EWL, and what most interests you, for 4/18 and 5/2. I have created a little poll at Doodle.com that I would like you to take, so I have a better sense of the needs and interests you-all will be bringing.

If you also think you might like to be part of an ongoing EWL group, I would like to know in advance, as I am trying to develop a scheduling process that will work better than the one we used in the last round. I’m trying a poll at Doodle.com. Click here to go to the poll and fill in your availability. No commitment, just availability.

Or, please send times during the week when you would be available for a regular monthly meeting to Richard.Osbo.Fuller[at]gmail[dot]com. If you don’t have access to the internet, please write days and times you are regularly available on a piece of paper and give it to me or mail it to me.

• A private home?
• TCFM’s “New Classroom,”
  or one of the classrooms in the old building,
  or the Grotto?

2. Your group needs to decide on what format your meetings will have.

In Britain, Lois interviewed Bronwen, who had been part of an EWL group that has met monthly for 10 years. She described that group’s format.
The group begins by doing a check-in (5 minutes each) sharing what has happened in their lives since they met last.
They follow the steps on the recorded meditation which take about ½ hour.
They each separate (go into different rooms or the garden) and reflect for about 20 minutes on what has occurred for them during the previous half hour.
They regather and share for 5 minutes each what has emerged for them, or they can choose to pass.  The process takes about two hours.
They have tea together after the meeting.

Bronwen said the following expectations & understandings keep the group purpose clear and distinguish it from a therapy or support group.

Expectations/Understandings:

• There needs to be a selection process for group membership
• People are encouraged to try 4-6 meetings before deciding whether they want to continue
• When people have made a commitment, the group is closed.  If someone leaves, the group decides whether to replace that person.
• After the session, people should plan the next session
• Groups of 5-7 people are optimal (otherwise the meeting would take too long)
• Group members do not question or comment what others have said; they can ask for clarification if they don’t understand what has been said
• Personal boundaries need to be clear
• People should not expect revelations – sometimes ideas, images might emerge days after the session (not every understanding is in the form of words)
• Rex Ambler focuses on concerns “What are your concerns?”  However, in Bronwen’s group they focus on whatever emerges as important, significant – could be joyous
• No one is in the lead
• The Light shows you what to understand and what to take action on; it will not show more than you can deal with

A group that is forming will benefit from discussing what format, expectations & understandings seems right for them. Which of these from Bronwen’s group do you want to adopt? Modify? What would your group add?

3. I think the biggest challenge may be getting a satisfactory set-up with the meditation prompts.

(I have some suggestions, but I don’t have a standard solution that will work for everybody.)

First Principle: It is good to have a recording.

(You can have a group member keep track of the time and read the prompts at the right intervals, but to focus on doing this means that person can’t really open themselves up to the meditation. At least most people can’t.)

Questions related to a recording.

• Will you use a cassette tape?
• Or some sort of recording that gets played on:
  A CD player?
  A computer?
  A MP3 music player?

The choices around a recording interact a little with the location you choose to meet in. If you meet in a home, it makes sense to rely on whatever sound system is available there. If you meet at the meetinghouse, you’ll need something portable you can bring.

Your group will need to decide on the length and wording of the meditation they want to use.

(See “technical notes about recordings,” below, if you want to hear more of my suggestions.)

For the EWL launch meetings I’m using a mp3 sound track recorded by Eric Ambler that lasts just under 20 minutes, which I bought from QuakerBooks.org.

On the Charlie Blackfield website there are free, down-loadable mp3 recordings that run from 30 minutes to 40 minutes long.

Technical notes about recordings

For people with cassette recorders,

probably the easiest thing is to make a recording in your voice, using one of the following sets of prompts.

Short Form of the EWL Meditation prompts based on Rex Ambler’s original

1. Relax body and mind.  Start by making yourself perfectly comfortable and consciously release the tension in each part of your body.  Then relax your mind.  Let yourself become wholly receptive.
2. In this receptive state of mind, let the real concerns of your life emerge.  Ask yourself, ‘What is really going on in my life?’ but do not try to answer the question.  Let the answer come.
3. Now focus on one issue that presents itself.  Keep a little distance, so that you can see it clearly.  Let the light show you what is happening.  Ask yourself, ‘What is really going on here?’  Let the answer come.  It may be a phrase or an image that comes, showing you what’s happening.
4. Now ask yourself, ‘Why is it like that?’  Don’t try to explain it.  Just wait in the light and let the answer come.
5. When the answer comes, welcome it.  If it is the truth, you will recognize it immediately, even if it seems painful or difficult.  Trust the light.  Submit to it.  It will then begin to heal you.
6. As you accept what is being revealed to you, you will begin to feel different.  Accepting the truth about yourself is like making peace.  Your body may respond quite noticeably to this change.  This is the beginning of changes that the light may bring about.  It can show you new possibilities for your life.
   (But if none of this happens on this occasion, do not worry.  Notice how far you have got this time and pick it up again another time.)
7. When you feel ready, open your eyes, stretch and bring the process to an end.

Brief Experiment with Light Prompts

1. Relax your body and mind.
2. In this receptive state of mind, let the real concerns of your life emerge.
3. Now focus on one issue that presents itself.  Ask yourself ‘What is really going on here?’  Let the answer come.
4. Now ask yourself ‘Why is it like that?’
5. When the answer comes, welcome it.
6. As soon as you accept what is being revealed to you, you will begin to feel different.  It’s like making peace.
7. When you feel ready, open your eyes, stretch your limbs, and bring the meditation to an end.

(There are other prompts for meditations printed in PDF format on the http://www.charlieblackfield.com/light/medits.htm website. You can choose one or modify one to your liking, and then record it in your own voice, tailoring the silences to the total length of time you want it to be. )

If you want to use a recording on a basic CD player, I have CDs available with a 19-minute recording

with prompts very similar to the “Brief…Prompts,” above. (Such a standard CD recording is called an “analog recording.”)

If you want to play a recording on a Computer, or similar digital device that plays “mp3s”,

I have digital CDs available with the 19-minute recording on them. These disks also have recordings focused on groups of people and on the world, and several audio lectures by Rex. These are copies of a package sold by QuakerBooks.org (above), and we would want to reimburse them $12 for any copy I distribute.

What I NOW know about digital recordings

I have recently learned that there is a difference between regular music (and other audio) Compact Disks that have been around for years and some newer recordings called “MP3″ which may be recorded on the same kind of silver disk, but need a newer kind of CD player. Only the newer CD players are able to play the CDs that have MP3s burned onto them, in addition to the “regular audio (analog) CDs”. If a CD player can play MP3s, it will likely say so somewhere on the player. If your CD player doesn’t say that, it probably won’t play any of the MP3 EWL meditations mentioned above.

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Website and contact information
for Costa Rica Study Tours, the Quaker tours started in 1984: http://www.crstudytours.com.

The website provides links to their January tours, custom tours, tour photos and an e-mail link. The tour operator (and granddaughter of the family that started the tours) is Sarah Stuckey. We enjoyed meeting people on her tours a number of times during our 2 years there, and seeing her and her family often. Her son and Gabe were in the same class at school.

Phone 011-506-2645-7090 (yes, the number has one more digit than we are accustomed to.) Fax 011-506-2645-6522 P.O. Box 46-5655, Monteverde, Costa Rica

Donations to the Monteverde Friends School:

The way to give a tax deductible donation in the US is to send a check to:

Monteverde Friends, U.S. c/o Clara Rowe P.O. Box 993 Amherst, MA 01004

Please be sure they specify that it is for MFS.

It is also possible to give online via networkforgood. Unfortunately there is a Monteverde School in California that is easy to get mixed up with ours. For us Monteverde Friends US is the name for which to search.

A bit more about the school, where Annika served as Director from 2007 to 2009 — Nestled in the cloud forest community of Monteverde, Costa Rica, the Monteverde Friends School was founded over 50 years ago by Quakers who left the United States in search of a country and community that supported their peaceful principles. Today, our school continues to promote the universal values of peace, love and respect in the context of a challenging bilingual education and a sense of community. Their website, at http://www.mfschool.org/, also tells how US high school students can study abroad for a semester or a year at Monteverde Friends School, and provides information on teaching, work, and volunteer opportunities.

Donations for the purchase and preservation of cloud forest
to continue the conservation work begun over 50 years ago by Quakers can be made via one of the following two channels:

A. If you don’t want the donation to be tax deductible, then send it to: Asociación Conservacionista Monteverde Apartado Postal 124 – 5655 Monte Verde Puntarenas, COSTA RICA

B. If you want the donation to be tax deductible send it to: Monteverde Conservation League U.S. 1128 Weidman Rd. Town and Country, MO 63017

The latter has a percentage taken out for overhead. The former does not.

By Richard Fuller

BACKGROUND

The most wonderful and terrifying thing George Fox said was that we can all have a direct connection with the Divine. We do not need priests or other intermediaries to give us guidance about how to live our lives. This got George into a lot of trouble in the mid-1600s and many of his followers, as well. And yet there must have been something to it, as the movement now called the Religious Society of Friends persists, even without the hierarchical structure and accumulated wealth of an established church. In the late 20^th century a British Friend, Rex Ambler, studied Fox’s writings very carefully, along with the writings of some other influential Friends of Fox’s time. It seemed to him that George had a program for tuning to the Inner Light, even though he never systematized it in his writings. Rex distilled out the steps of this program and has been using them himself and presenting them to Quaker groups for most of this decade. Over 100 Experiment with Light groups have sprung up as a result of Ambler’s work. Of course these Quaker groups have added their own variations and refinements to Fox’s program, as Ambler understood it, but the basic steps, simplified to their minimum, follow the same form.

Here is that form, assembled in Fox’s original language.

Experiment with Light (EWL) meditation by Klaus Huber, August 2000, using edited passages from George Fox’s writings

(When this is done as a meditation there are several minutes of silence after each step.)

1. Keep within. For the measure is within, and the light is within, and the pearl is within you.

2. Let the light that shines in everyone of your consciences, search you thoroughly, and it will let you clearly see. As the light opens and exercises your conscience, it will let you see invisible things, which are clearly seen by that which is invisible in you.

3. As the light appeared, all appeared that is out of the light, darkness, death, temptations, the unrighteous, the ungodly; all was manifest and seen in the light.

4. Do not look at the temptations, confusions, corruptions, but at the light that discovers them. For looking down at corruption and distraction, you are swallowed up in it; but looking at the light that discovers them, you will see over them. There is the first step to peace.

5. The light will lead you out of darkness into the light of life, into the way of peace and into the life and power of truth.

6. Living in the truth ye live in the love and unity. In the light walk, and ye will shine.

Here are the same steps, with a double variation. They were written by Rex Ambler in modern English, and this is his variation focused on “the world,” rather than “the individual.” (Because here I am offering the conceptual outline rather than the full one-page meditation guide, I have trimmed out much of Rex’s supporting text.)

1. Relax body and mind. Start by making yourself perfectly comfortable…. We want to know the truth about our world. So let yourself become wholly receptive.

2. In this receptive state of mind, let the real issues of the world emerge. Ask yourself: “What is really going on in the world? … Don’t try to answer yourself. Let the answer come. Let the light show you what is happening.

3. Now focus on one issue that presents itself, … let a word or image come that says what it’s really like, what it is that touches you.

4. Now ask yourself what makes it like that. … then wait for an image, a word, a memory. Be open to the truth, hard though it may be, and it will surely be revealed to you.

5. When the answer comes, welcome it.

6. Now finally, consider how you need to act.

When you feel ready, open your eyes, stretch your limbs, and bring the meditation to an end.

Both these forms of the Experiment with Light meditation are from published sources, and both can be found at: http://www.charlieblackfield.com/light/

This website is an excellent place to begin your own investigation.

Also,  www.QuakerBooks.org has seven related resources. Searching QuakerBooks.org for “Ambler” and then for “experiment” will display them all. The most basic book to start with is Rex’s Light to Live By. It’s short, readable, personal and presents Rex’s basic discovery process, and the resulting practice he developed. Ambler has also compiled an anthology of Fox’s writings, titled Truth of the Heart.

The TCFM library also has resources.

In early 2010

Lois Yellowthunder presented a general introduction to EWL at the January 31 Adult Ed hour.

We will had two “Launch Meetings” not long after. Our goals were:

1. Give anyone in TCFM who is curious about the Experiment With Light (EWL) exercise the basic information and a chance to practice, briefly.
2. Help one or more ongoing Experiment With Light groups form.
   These should be only five-to-seven people per group. More than this make adequate sharing difficult. Once a group is established, it is on its own, guided by the published materials, Spirit, and the common sense of its members. For this reason, people should select others whom they trust and feel they can work with. There are a variety of issues we will cover like guidelines for sharing and for (not) giving advice.
3. Consider whether, as a Meeting community, we want to do more, hold additional EWL orientation sessions, or whatever.

Why do I think this is a valuable exercise?

I was raised in the religion of scientism, so I was taught to believe that doing something like this was silly. “Superstitious.” I have grown to recognize that my training did not adequately explain the real world I experience. Still, I cannot embrace the “God-He” of popular culture that my parents were reacting against.

Early Quakers were way ahead of me on this one. They were acutely aware of the dangers of the current “Father-God” thinking and they were just as aware that there was “something” available to us. One of the central Quaker beliefs is that the “something” is essentially unnameable. It lives in each of us in a place beyond the reach of words. To worship in silence is an act of faith that “there is something going on.” Something that connects us to…. Fox’s words, above, deliberately point to something beyond the words, using several terms, as if none were adequate.

Rex Ambler points out that, in his early preaching, George usually had only a day or two before he was run out of town. His method of getting in touch with the Inner Light, the Seed, the Pearl, was so simple that it could be taught in this short time, including the Q&A. And then, repeatedly, when Fox or other Quakers returned to one of those towns a year later, they found a group had formed and survived a year under the church radar, practicing their Experiment with Light. The method had put them in touch with a sustaining power.

(approved by Twin Cities Friends Meeting, January 8, 2010)

Northern Yearly Meeting (NYM), of which Twin Cities Friends Meeting (TCFM) is a member, adopted a chapter on marriage for its book Faith and Practice in May 2008. It is presented in its entirety below. Particular concerns which have arisen at Twin Cities Friends Meeting, but which were not addressed in this chapter, are addressed in italics, along with procedural issues specific to our monthly meeting.

“In the true married relationship, the independence of husband and wife will be equal, their dependence mutual, and their obligations reciprocal.” – Lucretia Mott, 1849.

“A man and [woman] whose love for each other is part of their love for God, discover a more splendid love and a more exuberant life than those who love each other only. The romantic molasses on which our [popular cultures] feed is a poor substitute for the nourishing food of God’s love.” – Kenneth Boulding, 1942

Marriage joins two people in Divine care and an on-going relationship to fully share their lives. We believe this union is something not lightly entered into, as it is a planned lifelong commitment. Marriage brings two unique individuals into a new entity, one of joy, grace, respect and care for the other. The challenges of marriage, and sometimes the pains of it, provide the opportunity to grow into wholeness of life together, with Divine guidance.

Several individual monthly meetings within NYM have prepared minutes affirming marriage regardless of sexual orientation.. One of the earliest is:

“Twin Cities Friends Meeting, joyfully recognizing the diversity of sexual orientation within our religious community, affirms the goodness of committed, loving relationships that endure, are unselfish, and that provide mutual support and tenderness… We intend to follow the same customary and careful process of arriving at clearness for any couple, regardless of sexual orientation, who should wish to unite under our care….” – Twin Cities Friends Meeting of Friends, October 1986.

Our yearly meeting comes together in this affirmation with the following minute:

“Our experience confirms that all people are equal before God and equally loved by God. In witnessing the truth of God’s love to the wider community, we support full and equal inclusion of gays and lesbians in enjoying the rights and privileges afforded any citizen.” – Northern Yearly Meeting, May 2006

Only monthly meetings have the authority to conduct marriage under the care of the meeting. Worship groups and preparative meetings may participate in the clearness process and planning for a marriage as members of their monthly meeting committee. Marriage under the care of a meeting celebrates publicly the couple’s commitment to God, each other and the meeting. Decisions regarding marriage are unique to each monthly meeting. Most monthly meetings (including TCFM) do not accept care of a marriage unless one of the couple is already a member or an associate member of that monthly meeting.

Sometimes circumstances lead TCFM to make adjustments to the customary procedures outlined here. We encourage couples who seek such exceptions to prayerfully consider with their clearness committee and each other how important these exceptions truly are. Not all these procedures exist for the sole benefit of the couple; many are there to give TCFM the tools it needs to be able to support the couple in its marriage. That said, it is also not desired that the forms of Quaker weddings be adhered to solely for the sake of form. In the tradition of Friends, outward forms should follow from inner convincement.

The Clearness Process

The clearness process for marriage under the care of the meeting is a mutual exploration and discernment—by the couple and by the committee on behalf of the meeting—of the nature of the relationship and of the couple’s call or leading by the Spirit.

This process begins when the couple sends a letter to the monthly meeting to request marriage under the care of that meeting. The letter is read at the next monthly meeting for worship for business and the next meeting of the Committee on Ministry and Counsel (M&C) and a clearness committee is appointed by M&C to meet with the couple. Names for this committee may be suggested by the couple, and will also be gathered as they rise within M&C. At least one member of M&C should be on the committee and will act as the contact person between the committee and M&C.

Clearness committees explore the meeting’s willingness to take on the care of the marriage. They also enhance a couple’s preparation for marriage by helping them think about their commitment to each other at a deep level as well as the many practical issues they face. Some meetings have prepared materials for the clearness committee to use, which include care for the readiness of both individuals to be married and their clearness about being married within the Friends Meeting for Worship. (guidelines in our appendix)

The same clearness process would be followed for all committed couples that have requested marriage under the care of a meeting. Now, and historically, legal and religious definitions of the marriage relationship are not always one and the same. A meeting clearness committee may help a couple more carefully determine the characterization of their relationship, as part of the preparations for marriage.

Because seeking clearness for marriage is an open-ended process, it may take some time—four or five meetings over the course of several months is not uncommon. This is not necessarily because of impediments to clearness, but because clearness is more than a “yes” or “no”; it is a series of “hows” and “whys.” The answers to the sorts of queries that are part of that process ought not to be rushed. Couples often find the time spent in the process to be very valuable on reflection in later years. We therefore discourage the couple from making specific plans for a wedding prior to the clearness process being concluded.

Clearness committees should review with the couple the basics of Quaker weddings, and talk through any variation from that tradition the couple my feel necessary. There are really two overarching questions: are the couple clear to marry under care of meeting, and are they clear to have a Quaker wedding? At the same time, the committee will consider if the Meeting is clear to undertake care of the couple’s marriage, and whether it can support the form of the proposed wedding,

Particular consideration needs to be made when one of the couple is not a Friend, or when there the couple feels it important to incorporate non-Quaker elements into the ceremony and/or into the continuing care of the marriage. Both the meeting as a whole and the couple need to be especially clear in these cases what is being taken under care, and what such care means. It may be advisable, if the non-Quaker belongs formally to another faith, for the clearness committee to meet jointly with the person or persons from that faith community that fill the role of the clearness committee

It may be that unity is not readily found in the question of marriage under care of Meeting. We encourage couples and committees to labor lovingly and persistently with doubts that arise, but recognize that tender and even painful results are possible from this. This is the risk of seeking truth. If it becomes clear that unity is not possible, the committee will report this to the committee on Ministry and Counsel, and advise whether the marriage request is being laid aside permanently or for a time.

When a committee has come to clearness in recommending marriage under care of Meeting, this is reported to Ministry and Counsel, which normally passes this recommendation forward to Meeting for Worship with Attention to Business, which typically will approve the marriage but is not required to. Rarely, M&C or business meeting will find some impediment to approval, in which case the question may be returned to M&C and/or to the clearness committee for further consideration.

The Wedding

TCFM reminds those seeking to marry under care of meeting that a wedding is not the same as a marriage. When we take a marriage under our care, our priority needs to be the ongoing relationship. Likewise, we hope couples will be able to gain and maintain the perspective that while a wedding is a special day, it is merely a one-time outward expression of a union made by God, and that the union is what is truly important.

The clearness committee brings its report to a meeting for worship for business. After meeting approves, an arrangements committee is appointed to work with the couple on the details of the wedding. Arrangement committees should be cognizant of their state laws regarding marriage and provide clear information to the couple, so that all legal requirements, if applicable, are met in a timely manner. In keeping with our testimony of simplicity, arrangement committees are encouraged to help couples focus the wedding plans on the deep spiritual nature of this union and the real lifelong commitment being made. This may include consideration of the differing beliefs and special needs of some families. When such circumstances have been part of a clearness committee’s discussions, it is helpful for that information to be part of the clearness committee’s report, or to be otherwise transmitted by the clearness committee.

What follows is an outline of our usual practice of weddings, which is neither set in stone, nor open to any and all modifications. We urge couples and their committees to take the time to become clear about whether proposed variations come from genuine leading or from personal preference; and on the other hand whether adherence to usual practice truly reflects the spiritual realities of the couple’s relationship or represents an empty outward form.

Our experience as a monthly meeting has been that it is important that the Meeting as a whole be invited and welcomed to the wedding. Normally weddings are held at the Meetinghouse or nearby. If circumstances clearly make it necessary for the wedding ceremony to be private or held at a distance from TCFM, arrangements should be made for a separate meeting for worship with attention to the marriage to which all TCFM members will be welcome.

The wedding itself is a Called Meeting for Worship which has the purpose and joy of supporting and witnessing the couple as they join their lives. No third person officiates at the wedding because we believe it is the Divine Spirit that gives this relationship life and permanence. During silent worship, the couple rise and speak their vows to each other. The traditional vow is:

In the presence of God and these our friends, I take thee, __________, to be my wife/husband/partner, promising with Divine assistance to be unto thee a loving and faithful wife/husband/partner as long as we both shall live.

Other wordings may also be used. The vows should be words the couple truly are able to commit to one another and desire to make. Clearness committees may assist couples in selecting the words they will say. Some couples choose to exchange rings.

The marriage certificate is an integral part of a Quaker wedding. Many couples experience the presence of their certificate in their family as a wonderful affirmation of the Divine blessing that brought them together and a reminder of the vows they said. Historically, Quaker weddings were not recognized by civil authorities. So Friends developed the marriage certificate to provide the complete record of this event. (Some sample wording for marriage certificates is provided in the appendix.)

The marriage certificate must be fully lettered before the wedding so that it may be signed by the couple during the wedding after they have said their vows. The certificate includes the words of the vows. Each should sign with the full name they plan to use from that date forward. A designated person then reads the entire certificate aloud during the wedding. All present are requested to sign the certificate as witnesses, at the rise of meeting for worship.

Historically, after the wedding, the entire wording of the marriage certificate and all of the witnesses’ names were copied into a record book of the monthly meeting. Both the meeting and the couple retained this document. Today, it is more common for the meeting to record the event, but not the entire certificate.

There are specific provisions in Minnesota state law dealing with Quaker and other non-officiant-led weddings (Minnesota Statute, Section 517.18). Until recently, TCFM has followed the procedures outlined under law to legalize weddings taken under its care. The meeting feels under the weight of the injustice that not all of the marriages taken under our care can be so legalized, because the state does not currently recognize same-sex marriages. As part of our witness to this injustice, we were led as a meeting in November of 2009 to stop acting as an agent of the state in the matter of marriage for at least three years, or until marriage laws change to permit same-sex marriage. We support those opposite-sex couples who for the protection of themselves and their families wish to legalize their marriages through a civil ceremony at a government office, and see no difficulty with other Friends being present as witnesses at such a ceremony.

Any reception or other gathering around the wedding is the responsibility of the couple and their families, but we encourage couples to consider how to integrate our shared testimonies of simplicity and integrity into such celebrations, and whether they are willing to welcome members of the meeting community. If a gathering is to be held at TCFM, the arrangements committee will need to be involved in planning facilities use and making sure such plans meet with TCFM policies and Friends practice. In particular, please note that TCFM meetinghouse policy prohibits the serving of alcohol on the premises.

Continuing Care

The meeting interest in a couple does not cease when the wedding event is concluded. The meeting is also to provide on-going nurture and celebration of couples and families. This community can be the fertile spiritually nourishing ground where a marriage relationship can continue to unfold in the Light. The interested community may welcome the observation of special anniversaries by assisting with a meeting for worship for an anniversary. Meeting couples who were not married in the manner of Friends might even request a meeting for worship for the further affirmation and deepening of their vows. A meeting may provide assistance when a family experiences health problems or loss. It may formalize support to couples by sponsoring couple enrichment workshops and on-going couple support groups. Couples within a meeting provide a model of rich Quaker marriage relationships as one kind of support to those considering marriage.

Continuing care may require times of providing counseling and clearness committees when families face difficulties. Many meetings experience gaps of awareness and awkwardness regarding ways to offer care. A meeting may want to locate friendly outside counseling and support services. Clearness committees may be offered to a couple who are considering divorce or separation, if they are open to that. A meeting can assist with the on-going nurture and care of any children that may be involved. The meeting community seeks to love and respect both of the individuals involved, and if possible, to help them continue to participate in the spiritual life of the meeting.

The On-Going Union

Marriage can illuminate the spiritual journey with God for both the couple and the meeting community. The wholeness of a marriage seems to strengthen and multiply the gifts each is able to offer as individuals, and that both are able to offer as a couple. Successful relationships give the meeting community a precious gift, a tangible model of the hard work and deep joy that true intimacy with self, others and God can bring.

In the same way that membership in the Twin Cities Friends Meeting is also membership in the broader Religious Society of Friends, so marriage under the care of our meeting is marriage under care of the Society. We welcome couples married under the care of other meetings, and offer care and support in the family relationships of all those who are a part of our community. We respect the choices of those who have chosen not to be married under the care of the Religious Society of Friends, and of those who became part of our community after marriage elsewhere. As Friends, we seek to recognize and support the work of the Inward Teacher, and regard formal marriage as recognition of a sacred state of union. However the couple chooses to outwardly recognize that state, we offer our love and care.

QUERIES

(general queries on marriage for the meeting and prospective couples)

For the Meeting:

1. How does your meeting nurture the marriage commitment before the wedding? 2. How does your meeting help a couple come to clearness? 3. How do your meeting and its clearness committees nurture the on-going relationship?

4. How do your clearness committees and arrangements committees assist the couple to develop their vows and plan a wedding which will focus on the deep spiritual nature of the commitment, and keep the celebration welcoming, orderly and simple?

5. What does it mean to your meeting to support a marriage under the care of the meeting?

6. In what ways does your meeting offer assistance and support to couples who may encounter difficulties?

7. How will your meeting lovingly embrace both members of a couple if there is separation or divorce?

8. How does your meeting nurture and support all couples?

9. How does your meeting continue to nurture couples who move away from the meeting?

10. When a marriage under the care of the meeting is not legally recognized by the state, how will your meeting assist the couple to protect and care for each other and any children?

11. What support can the meeting offer in marriage (or in separation) if one member of the couple is not a part of the Friends community?

For the Couple:

1. How will you, as future marriage partners, continue to seek the Light as you make decisions for your home and your family?

2. If your marriage is not legally recognized by your state, how will you protect and care for each other and any children?

3. What level of counseling and support would you, as a couple, feel free to seek from your meeting for continuing growth, or if you encounter difficulties?

4. How will you continue your relationship with your marriage clearness committee? 5. What is the couple’s responsibility to the spiritual life of the meeting?

APPENDIX A Clearness Committees for Marriage

(queries on marriage specific to the clearness process)

These are possible questions which may help a clearness committee for marriage as it meets with a couple. None of them are required. The most important role of the Clearness Committee for marriage is to allow the Spirit to work with the group, as they are preparing for their meetings and as they meet. Couples need to know that there are no right or wrong answers to questions, and that questions are raised to help reach clearness about whether a marriage should occur, whether it should occur within the meeting community, and what the specifics of the relationship will be. The questions are mostly derived from materials prepared by several monthly meetings within Northern Yearly Meeting, including Madison, Twin Cities, Minneapolis, and Prospect Hill, as well as individual comments from Friends.

Individuals

1. How would each of you describe what an ideal, committed relationship might be?

2. How did you become acquainted with each other?

3. Are there differences in your backgrounds? How will these affect your relationship?

4. Have you shared gritty experiences as well as festive ones? Have you encountered each other when you were ‘not at your best?’

5. Often it is the little everyday things that can really build up and bug a person. To consider these things, do you put the cap back on the toothpaste, or leave it about? Do you want all of the dishes washed immediately after a meal, or whenever someone has time? What happens to your shoes when you arrive home? Do both of you take time to care for your home environment?

6. Are you a morning person or an evening person?

7. Why do you want to marry HIM/HER? Why do you want to MARRY him/her?

Families

8. Have both of you become acquainted with the extended families of each other? Are your families supporting your desire to marry? If not, how will that affect your relationship?

Spiritual

9. Why do you want to be married under the care of the meeting? Do you seek to be an on- going part of the meeting community? Do you feel that a spiritual community will support the spiritual life of your marriage?

10. Do you regard marriage as a sacred relationship? Will the ‘presence of God’ be part of your home after the wedding ceremony?

11. What part do you expect marriage to play in your individual spiritual lives?

12. If you are not both Friends, how do you expect to reconcile your different spiritual practices? How will religious holidays be observed in your home? If there are children, which religion will they be raised in?

Futures and Responsibilities

13. Have you considered the legal issues of marriage, the rights and responsibilities including disposition of property, financial issues, survivorship options?

14. Have you considered, as a couple, how you will manage your money? How you will finance your home? Do you have the same ideas about lifestyle?

15. Have you discussed having children? If you have children from a previous relationship, how are you caring for their needs now? How will they be a part of your family after you marry?

16. If you cannot or choose not to obtain legal recognition of your marriage, have you made appropriate legal arrangements that protect you and any children, to the extent possible?

17. Do both of you become involved when large decisions are to be made? If you do not initially agree, how are your differences resolved?

18. If you are of the same sex, what will you do to provide positive role models of the opposite (other) sex for your children?

19. Is there anything you cannot talk about so far in your relationship? Do you think this interferes with the wholeness of your relationship?

20. Will you be a two-career family? How will you make changes, if a new, better, different job is considered?

21. Do health requirements or physical and mental conditions raise concerns for you in this relationship? What if one of you becomes impaired?

22. What are you going to do as your parents grow older?

Meeting Concerns

23. Are we ready, as a meeting, to be a part of this relationship? To receive the care of this marriage?

Appendix B – Marriage Certificates, Possible Wordings

These are the traditional words:

WHEREAS, (name______), County of (name_____) and State of (name), son/daughter of (name____) and (name_____), County of (name_____), State of (name)_____ and (name_____), son/daughter of (name____) and (name_____), having made known their intentions of marriage with each other, in a Monthly Meeting of the Religious Society of Friends, held at (name_____), (name_____), and having consent of their parents, their proposals were allowed by this Meeting, These are to certify that for the full accomplishment of their intentions, this _____ day of _____, in the year of our Lord _____, they appeared in an appointed meeting of the Religious Society of Friends, held at (place_____), where they took each other by the hand and publicly declared that, in the presence of the Lord, they did promise, with Divine assistance, to be loving and faithful to one another as long as they both shall live.

As a further confirmation thereof, they did then and thereto sign their names: ________________     ___________________

And we, whose names are hereunto affixed, being present at this marriage, have as witnesses thereto subscribed our names:

________________         __________________

Couples may review the wording with their arrangements committee. The wording of the vows is important to include, as the signatures are witnessing what has been said. Many current certificates do not include the names of the parents, or the county of residence.

This version was approved by meeting for worship with attention to business, Twin Cities Friends Meeting, Jan. 8, 2010

The Quaker tradition is one of Spirit-led activism on behalf of civil rights
and justice. Given that a foremost civil rights issue today concerns the right for all couples to marry, regardless of gender, TCFM unites with a growing number of Quaker and other faith communities who are working for marriage equality.

We affirm the right for all caring couples to marry religiously and civilly.
TCFM is not against the right of the state to give legal sanction to marriage. Rather we are called to witness against the injustice of the system as currently practiced.

In light of this searching, and because we often learn God’s Truth based on direct experience, we recommend a period of testing the following actions.

That TCFM:

1. Choose to lay aside for a period of three years–while still
   retaining–its legal right to perform the civil part of marriage;

In addition, TCFM will:

1. Continue to provide clearness committees for all couples who request one for marriage;
2. Continue to witness religious weddings in the manner of Friends, that is, bearing witness to God’s marriage of two people;
3. Continue to take under its care all relationships and marriages that exist within the community;
4. Continue to support all couples who seek civil marriage, regardless of the gender of the partners;
5. Seek opportunities to bear witness outwardly until equal treatment under the law exist for all couples.

We search for ways to expand the rights of some couples without restricting the rights of others. In the midst of wrestling within our meeting and in our state, we support marriage equality for all caring, committed couples. We trust that by TCFM’s action and witness, we will help hasten progress toward marriage equality for all.

Approved by Meeting for Worship with Attention to Business Nov. 13, 2009.

Related:

• Inclusiveness of Same Gender Couples: Oct. 1986 Minute

Wow! What a ride!

My assistant clerk, Anne Supplee, and I celebrated out last day on the job on August 31.

We had a running query through our term which I believe we repeated to each other monthly: “Are we (still) having fun?”

The shared answer has always been “yes!” And it was “yes!” again this week.

Not that it hasn’t been a challenge. Being asked to form up an ad-hoc committee to oversee the repair of our sick building, and receiving a challenge to the meeting about giving up a Friend in Residence, in order to have more classroom space, are the top two that come to mind.

And WE, dear Friends, we have handled these challenges well. As you Quakers know well, the clerk makes a contribution to our shared work by trying to anticipate what will need to happen, and encouraging meeting members to address the issues in a timely fashion. The clerk’s role IS very important, but it is the membership who actually make the spirit-led decisions, and we community members are the ones who step up to the plate and do what needs to be done.

Thank you, thank us all!

And it has been fun. I think probably the most important part of that, for me, given my personality, has been that I have always been clear on your affection, or at least your respect. Even those of you who have complained to me (many of you will remember who you are) you have complained to me affectionately, or at least you have respected that I have been doing the best I could.

Since I wasn’t in it for the money, your love has been crucial.

And, I must say, it has been a spiritually-enlarging time for me. I originally said “yes” to Nominating Committee in response to something within me that felt larger than my conscious self, and I have tried to stay aligned with that “larger” purpose, putting myself “in the place of TCFM,” as I tried to understand the right way forward at crucial moments. Your respect and concern, your support, both careful and casual, have made a big difference in my not having to fall back into “little-me-self-protective mode.” We have all done well.

And the icing on the cake has been this “Shake the Piggy Bank” mini-fund-raiser, that started and ended just in the last two weeks. I saw we were coming up on some tough choices with less than enough information. I put out the word, and plenty of you responded quickly enough that MOMSAH was able to confidently make choices which will bring this construction to a close in a durable and beautiful fashion, with a minimum of loose ends that would soon be claiming our attention, AGAIN.

And for those of you who were out of town, or for other reasons missed a chance to contribute, fear not! Development Committee will be informing us in the months ahead that retiring the mortgage we took out to finance the construction will require the contributions of EVERYONE in our community, if we are to pay it off in a timely fashion. A huge amount of work has been done, and done well, and quality work doesn’t come cheap.

Except when it’s free. The leadership of MOMSAH has been exceptional, and I guess I should note that that has been another source of inspiration and strength to me, during my term as clerk. Every time I would finish a load of clerkly work, getting some Quaker ducks in a row, I would be in a position to notice another large bunch of careful, knowledgeable, patient work being done by MOMSAH members. I never felt like Anne and I were “doing all the work, or at least a lot of it.” Far from it. We felt ourselves part of a community, with people on MOMSAH and on many other committees giving that community wonderful devotion-filled work. Thank you, thank us, all! It has been a wonderful time.

“And for my next act…” That will have to wait a bit. Betsy and I are off to the Oregon coast for what promises to be an amazing workshop, and will miss the September MWB. On my return I’ll eager to dive back into the life of the meeting, as the Gaia Troubadour, and as Richard, member of First Day School Committee.

Happiness!

As most everyone now knows, Meeting Worship for the next few months cannot occur at TCFM due to building reconstruction.  On May 17 and June 14, TCFM will also not be able to meet at the Friends School of Minnesota as that building is also unavailable.   While details for June 14 remain uncertain, Advancement had been asked by the Meeting to assist in creating some smaller Meetings for Worship in the homes of Friends on these days.   Here is the list of Friends who have graciously offered to host Meetings for Worship on Sun May 17:

Sunday May 17, all Meetings for Worship begin at 9:30 and conclude at 10:30 in these homes:

• Joe LandsbergerST PAUL  West 7th, has 1 cat, 20 people
• Ava-Dale Johnson ST PAUL  Mac Groveland, has no pets, 20 people
• Sarah Cledwyn,  ST PAUL  Mac Groveland, has one cat, 12 people
• Carol Bartoo, ST PAUL Mac Groveland, has one dog, 15-20 people
• Susan DeVries ST PAUL  Saint Anthony Park, has two dogs, 15 people
• Chris Clauson and Sandi Bandli, NEW HOPE (NW suburb), has no pets, 14 people
• Nancy Beecher MPLS Longfellow, not sure of pets, 15 people
• Mary and Jack Phillips MPLS Uptown, has no pets, 17 people

Some important points to keep in mind for these house Meetings:THE TIME FOR MEETINGS IS DIFFERENT THAN NORMAL: 9:30 AM on Sunday!

In order for the meetings to be attractive to both 8:30 and 11 AM meetings, Advancement decided that 9:30 AM might be the most attractive time for attenders from both meetings to attend.  We understand this could also engender some confusion as this is not a normal time for meeting, but this would also place least burden on hosts to not have to have two separate meetings at two separate times.  This will also help mix attenders who normally do not see each other!

CAN CALL HOST BUT NO RSVP REQUIRED
You may wish to call the host to let them know you plan on attending, but you do not need to call a house before arriving.   As with meeting for worship, we would recommend that attenders arrive 10-15 minutes or so early to get the full experience of the Meeting and minimize interruptions for worship. Some hosts may encourage the group to meet for worship outside.

LOOK UP ADDRESS INFORMATION IN DIRECTORY
We are not posting addresses here, but all of these individual’s addresses are located in the TCFM directory, so that is how attenders will know how to get to houses.

NOT DESIGNED FOR FIRST TIME ATTENDERS
First time attenders are welcome but there will be no directions from TCFM to any of these locations if someone would just show up at the meetinghouse.   There should just be a sign on the door that TCFM is closed for that week.

INTERGENERATIONAL STYLE
The meetings will be intergenerational in style, so if a family wishes to attend and bring children, it would be the expectation that the children participate in the meeting for worship.   There will not be any formalized childcare at the locations.  It was our understanding that FDS was planning a picnic for families on the same day, which we believe would be a great compliment to these house based meeting for worship.

NO FOOD EXPECTATION
There is no expectation that hosts are providing food or drink, as this is very last minute we are trying to minimize work on hosts.   Attenders may wish to bring simple food, but there is no expectation for this.

Advancement also wishes to thank Susan DeVries for helping to coordinate a number of these meetings.  Thanks Susan!

You can contact Joel Krogstad at 651 646 1993 or joelkrogstad@gmail.com if you have any questions about the gatherings.  We hope that they are a success!

Introduction

On Jan. 26, 2008, a sprinkler pipe burst above the Meetinghouse (MH) apartment, spraying water down into the space. With some investigation, Friends found that this was just part of several problems with the MH building, some of which must be as old as the addition. The MH committee began to investigate the problems, but the scale of the damage and deterioration to the MH demanded the involvement of the trustees, who engage on capital projects and expenditures. The MH committee and trustees have been meeting jointly to move forward with this work. That is, they have jump-started assessments of the damage to the MH, taken steps to control the damage and spread of contaminants, taken steps to limit exposure of the Friends in Residence (FIR, members who live and work in the MH apartment), identified larger goals and potential work that may be part of the renovation. This RFP comes out the work of this joint committee, but the architect will meet with the newly formed ad hoc building committee – which has taken over responsibility for the MH renovation. This is generally referred to as MOMSAH.

Description of Project

TCFM is planning a renovation that will take place in at least two phases. We have begun with some testing of the extent of damage to the building. Assessment of the extent of damage to roof and exterior walls is currently being contracted to Inspec. The reconstruction of the roof may also be contracted to Inspec, or it will be done in phase I. The subject of this RFP is phase I, will include abatement and repair of the walls and perhaps of the roof. This will be contracted to an architect, builder or design builder. A second phase will cover interior reconstruction and finishes. The first phase of construction should begin the fall of 2008, while the second phase of construction should begin early in 2009, though the timing for the latter depends on the results of a capital campaign.

There are several priorities that inform how we wish to proceed, including the following:

MH Activities The renovation should address the prescient failures of the current building, while minimally disrupting TCFM activities. These include Quaker events like Meetings for Worship on Sunday mornings and Wednesday evenings, adjacent fellowship and discussion time, and committee meetings, but also non-Quaker events and group meetings. Friends are equally concerned about the length of time in which the apartment will need to be vacated. This unit houses the Friends in Residence (FIR) who are a continual presence in the MH, coordinating MH events, cleaning and maintaining the building. These Friends are necessarily being housed elsewhere while work on the FIR apartment is completed, which is inconvenient and costly for the FIR and for TCFM.

Allergies and other sensitivities The building should be habitable for those with chemical or pollutant sensitivities or allergies. Mold abatement in particular and all construction in general can require certain toxic substances which may cause problems for more sensitive members and attendees of TCFM. Whenever possible, the work should use minimally toxic procedures and materials, and notice will need to be given to TCFM in advance of work that may cause particular difficulty. Construction should be staged in such a way as to separate occupied from unoccupied spaces. Procedures that are absolutely necessary to ensure the health of building occupants will be staged and scheduled to have the least possible effect on TCFM activities.

Building Sustainability Any work done on the TCFM MH (MH) should be done with consideration for long-term environmental sustainability. Where building structure and TCFM budgets permit, and with the aid of green building experts as needed, the project should incorporate as many sustainable design solutions as possible. Once the phase II work is complete, it should qualify as a certified building, based on the LEED EB 2009 guidelines, though TCFM does not wish to register the building with the USGBC. If the Architect can demonstrate that another set of sustainability guidelines will stand in place of LEED, then they may be used in place of LEED.

Communication of Work Because decision-making in a Quaker Meeting requires the participation of many, the joint committee has made a commitment to communicate decisions and activities and to involve the broader community in decision-making on the renovation work. Regular reports will be made to the monthly Meeting for Business (MWB) and threshing sessions or special meetings will be held as necessary to validate project scope. The architect or builder will be expected to attend and present to at least two of such meetings. Meanwhile, all committee meetings are open to those interested in listening or providing input.

General Description

Original house: 2,525 SF
TCFM Addition: completed 1992-93, 5,450+- SF

The current building deterioration seems to be traceable to deviations from the building design and from normal wear-and-tear. We have identified several distinct problems in the design or construction of the MH.

Mold in FIR apartment, bridge and meeting room: Significant levels of mold have been detected, and especially in the ceiling and some walls of the FIR apartment. In part this may be traceable to the fact that while three HVAC systems specified in the addition bid documents, only two were installed. Poor installation of windows and the design of the roof cavity may also be contributing factors.

Design construction problems with the addition ceiling cavity: The ceiling cavity just under the roof membrane was initially filled entirely with blown-in fiberglass insulation. Over time this settled and compacted until it had fallen below a length of sprinkler piping. On Jan. 26, 2008, this pipe burst, and the outcome of that explosion is what motivated us to investigate the ceiling and walls of the addition. We have initiated an insurance claim to cover damage from this failure.

Leaking of the addition membrane roof: Neither the burst pipe nor condensation in the ceiling cavity can be blamed for all of the moisture in the addition roof and walls of the northwest corner of the MH. The membrane roof has been compromised. Whether from holes or from condensation, there may be considerable rot and softening of the roof decking, according to Roof Spec and Inspec, one of whom will be contracted to evaluate the damage and propose solutions. By the same token, the exterior walls – stucco and cedar siding clad stick framed – have also been compromised.

Window deterioration: Windows that were installed in the stucco walls of the addition also show signs of water penetration, encouraging condensation at the sills. This is due to incorrect installation. Some of these may be retrofitted to correct the problem, while others may need to be replaced according to a Marvin Windows agent that looked at the damaged windows. The windows are now out of warranty.

Dampness and condensation in the basement level: This has been a problem for many years, evident in the presence of mold and a high level of humidity. A dehumidifier runs continually, and the carpet was replaced in the basement fellowship room in 2004, due to complaints from sensitive users of the space. Even so, the complaints have never entirely ceased from those with sensitivities to mold and allergens. The addition bid documents called for an air conditioning unit in the addition basement, which would have reduced the air humidity. This was never installed, and no other long-term strategies were employed to lower basement humidity.

At this point in an effort to button up the roof while weather permits Inspec’s will oversee the design and construction management of the new single ply roof membrane, deck replacement and mold abatement of the decking joist structure. The joint MH Committee and Trustees recommends the following work on the MH, in order of importance:

• ? (Inspec) permanent replacement of roof assembly and framing of roof curb and cap of roof top HVAC unit for future installation.
• ? (Phase I) Demolition of contaminated materials and mold abatement below the ceiling line.
• ? (Phase I) Reconstruction, sealing, insulating, patching or covering of exterior envelope (exterior walls and windows) as to stop further moisture and thermal infiltration
• ? (Phase I) New windows or window retrofits in the FIR apartment, the bridge.
• ? (Phase I) Reconstruction of interior floor framing and decking contaminated by mold
• ? (Phase II) New heating and air conditioning system in the FIR apartment and ventilation of roof cavity
• ? (Phase II) Reconstruction of any interior finishes necessary for use of Meeting and Fellowship rooms
• ? (Phase II) Reconstruction of any interior finishes on any ancillary spaces in the MH including the library, bathrooms and non-critical entry areas
• ? (Phase II) HVAC and/or updating of furnace or other air quality upgrades to the basement
• ? (Phase II) Earth re-grading, especially outside Fellowship room

Where possible the work should be staged as to limit disruption of TCFM operations and coordinate with weather, while also following procedures for maintaining construction indoor environmental quality. The project is likely to require phasing in order to track with available capital budgets.

Scope of Services

The scope of Phase I work includes but is not limited to the following:
• ? Demolition and mold abatement of second floor sheetrock ceiling and insulation.
• ? Demolition and mold abatement of second floor walls, rotten exterior wall framing and insulation adjacent to replacement windows.
• ? Demolition of carpet in FIR apartment
• ? Replacement of damaged windows
• ? Replacement of framing, sheetrock and insulation.
• ? Installation of insulation throughout the second floor.
• o Insulation and vapor barrier to be recommended by design build contractor
• ? Replacement of any exterior stucco that is water damaged upon investigation of interior wall removal.
• ? Tape, patch, and prime paint all repaired walls on second floor.

Phase I alternatives:
1. Construct a gable roof system in place of the existing flat roof with work to include:
a. Demo of single ply throughout and decking on west half
b. Relocation of existing roof top unit at grade level and reroute duct work distribution with design to be recommended by design build contractor
c. Additional insulation above the existing roof deck above the meeting room.
2. Construct a green roof system in place of the existing flat roof with work to include:
a. Demo of single ply throughout and decking on west half
b. Frame out curbing for future roof top unit above FIR apartment
3. Eliminate the existing overhead sprinkler system in the meeting room and replace with side wall heads as code requires.
4. Tape, patch, retexture/paint the ceiling in the meeting room.

In addition, the architect will work with MOMSAH to schedule for completion of documents as needed and start of and phasing of construction. The architect or builder will be responsible for structural and systems assessments not done by TCFM.

The architect or builder will not be responsible for registering the project with the USGBC, but he or she will be responsible for designing the renovation and managing construction such that the project meets the requirements for a certified building per LEED Existing Buildings 2009. The architect will need to communicate green design strategies and compliance to TCFM.

The architects will also assist with any government review processes that are required throughout the course of the project. The principal architect or builder will participate in this open process, attending at least two TCFM business meetings or MOMSAH meetings.

Fee Proposal

Fees should be presented for the preliminary scope as outlined under “General Description” and “Scope of Services.”

Additional Fees
Please provide a schedule

Form and Contents of Proposal

Proposal Form: Provide four (4) bound copies of your proposal plus one (1) copy clipped together to aid document reproduction.

Proposal Contents:
•  Scope of Services – Describe how services will be provided, including a detailed listing and description of tasks and deliverables.
•  Experience and Capacity – Describe background and experience of the firm demonstrating ability to provide required services.
•  References – List references from contracts similar in size and scope and other relevant projects.
•  Personnel – Identify involved professionals with resumes and specific application experience including consultants.
•  Cost – Indicate proposed cost of services, including budget determination and a schedule that details estimated additional services – with a not-to-exceed hourly fee – and reimbursable expenses.
•  RFP Submittal – Write the title of the RFP on the front of the envelope. Send five (5) copies of the proposal to:
Jeremy McAdams
3324 18th Ave. S.
Apartment 1
Minneapolis, MN 55407

Proposals should be postmarked by October 31, 2008

Contacts

You may contact the following with questions about the MH or if you would like to gain access to it: Jeremy McAdams, 612.205.8599, jeremym@alumni.upenn.edu
Mike Cregan, 651.295.2358, Michael.Cregan@Donaldson.com

Evaluation Criteria

•  Quality, thoroughness and clarity of proposal as pertinent to the project description
•  Responsibilities of key individuals on this project and availability
•  Qualifications and experience of key professionals, particularly related to church projects, community center facilities, mold abatement and renovations
•  Knowledge of sustainable architecture principles, and qualifications and experience of key professionals in sustainable architecture practices
•  Comfort and experience with working with a client that values participatory decision-making process
• ? Racial, gender and cultural diversity in composition of key individuals
• ? Cost of services proposed

Schedule

Architect/Builder Selection
•  Proposals due (postmarked): Oct 31, 2008
•  Committee review of Proposals: Nov 10, 2008
•  Firms notified of selection decision: Nov 12, 2008
•  Contract negotiations with selected firm: Nov 13, 2008
•  Project Start: Nov 17, 2008

(Local Friends who wish to add their names to this document
should contact Rhoda Gilman at (651) 224-6383, or by email at rhodagilman@earthlink.net.)

We who have united in this statement are members and regular attenders of
several Quaker meetings in the Twin Cities Metropolitan Area.  Although our
individual definitions of pacifism may vary, we have for years supported the
traditional peace testimony of the Religious Society of Friends.  We have
exercised our right to protest massively but peacefully against the growing
militarization of our country and against policies and practices that we saw
as contrary to the Geneva Conventions and to the Universal Declaration of
Human Rights.  We have also defended the right of others to protest
peacefully and to practice nonviolent civil disobedience in support of their
convictions.

When we learned that St. Paul had been chosen as the site of the 2008
Republican National Convention, a number of us joined with other groups in
seeking from city and county authorities an assurance that our rights to
protest would be protected.  Many months of negotiation left us with token
access to the convention site, but the government’s concern with “safety”
did not allow us to state our case directly  and fully, nor to get clear
answers either from local authorities in advance or from the RNC during the
convention.  Nevertheless, we felt that an understanding had been reached
and that the civil liberties and legal rights of demonstrators would be
respected.  We know now that we were wrong.

During the week of the RNC St. Paul became an occupied city.  Some 3,500
police, many brought from other parts of the country, lined the streets
designated as routes for protest marches.  These troopers were unidentified,
helmeted, and armed.  St. Paul is a river town, straddling the Mississippi.
Without prior announcement our bridges were closed, isolating neighborhoods
and halting business.  People unable to reach their homes were trapped in
the downtown area and were brutally attacked with mace, pepper spray, and
rubber bullets.  More than 800 were arrested during the four days of the
convention, and many more were detained, abused, and released.

Even more disturbing were police raids on homes and on a meeting hall as
much as three days before the convention began.  Independent journalists
were especially targeted.   Sheriff’s officers confiscated cameras and
computers and held people at gunpoint.  Eight persons arrested in these
raids have been charged with conspiracy to riot leading to terrorism.

Now Mayors R. T. Rybak of Minneapolis and Chris Coleman of St. Paul are
congratulating themselves on having protected us from violence and made our
cities a showcase for the nation.  Indeed, outside of police attacks, there
was little violence.  All we have heard of are a few broken store windows, a
damaged police car, one damaged bus, and an attempt to spray  diluted
household bleach on some delegates.  As far as we have been able to
determine, the perpetrators of this vandalism are unknown and have not been
arrested.  That has not prevented the authorities and the press from
accusing a group of young people who openly espouse anarchism and oppose
war. That group was infiltrated months ago, and the reports of paid police
informers have become the basis for pre-emptive attacks and criminal
charges.  We personally know many members of this group, and we have found
them to be gentle people who have a passionate concern for the Earth as well
as for the poor, the forgotten, and the “collateral” victims of  U.S.
aggression.

Some of us were on the streets through most of the protests, offering
medical and legal help where needed, and all of us have talked with many
citizens who shared the experience.  Nowhere have we seen or heard evidence
of the dangerous weapons and explosives that police claim to have seized.
We therefore join others in demanding a truly independent investigation of
how and why our rights and liberties have been violated, our friends
intimidated, and our quiet city turned into an armed camp.

Richard O. Fuller
Jeanne Landkamer
Rhoda Gilman
Paul Landskroener
Anne Holzinger
Ava Dale Johnson

Added 9/23/08:
Don Irish
James Riemermann

Added 9/24/08
Patricia McGuire
Charley Underwood
Jenny Heiser

Added 10/3/08
Rich Broderick
Ralph Hilgendorf

Added 10/3/08
Gail Irish
Greg Whitley Mott
Frank Wood
Betsy Proechel

This document is getting older by the day, and it’s pretty technical–it’s in architects-speak. Still, MOMSAH wanted this to be out in the community where anyone could find it because it gives a good overview of the issues we were facing in August, 2008.

Before an architectural firm offers us a proposal they will combine a careful study of this document with a “Walk-through” of the building and the damage assessment being compiled by the highly-regarded company Inspec. Inspec’s work is the official description of the condition of the building, highlighting the consequences of the water damage. Their report is the document which will be the legal basis of Architects’ bids, and if there are problems down the road, we will rely on this official description, as well as the official Request For Proposals, below. We expect Inspec’s report around the end of September, 2008.

THE REQUEST FOR PROPOSALS

Twin Cities Friends Meeting (TCFM) Meetinghouse Committee/ Trustees
Request for Proposals – September 10, 2008
Architectural, Interior, and Engineering Services for TCFM, 1725 Grand Avenue, St. Paul, MN 55105

Introduction

On Jan. 26, 2008, a sprinkler pipe burst above the Meetinghouse (MH) apartment, spraying water down into the space.  With some investigation, Friends found that this was just part of several problems with the MH building, some of which must be as old as the addition.  The MH committee began to investigate the problems, but the scale of the damage and deterioration to the MH demanded the involvement of the trustees, who engage on capital projects and expenditures.  The MH committee and trustees have been meeting jointly to move forward with this work.  That is, they have jump-started assessments of the damage to the MH, taken steps to control the damage and spread of contaminants, taken steps to limit exposure of the Friends in Residence (FIR, members who live and work in the MH apartment), identified larger goals and potential work that may be part of the renovation.  This RFP comes out the work of this joint committee, but the architect will meet with the newly formed ad hoc building committee – which has taken over responsibility for the MH renovation.  This is generally referred to as MOMSAH.

Description of Project

TCFM is planning a renovation that will take place in at least two phases.  The first phase of work will include mold abatement and repair of the exterior envelope.  Assessment of the extent of damage to roof and exterior walls is currently being contracted to Inspec, while abatement and repair will be contracted to an architect, builder or design builder.  The second phase is the subject of this RFP – and will be led by an architect.  The first phase of construction should begin the fall of 2008, while the second phase of construction should begin early in 2009, though the timing for the latter depends on the results of a capital campaign.

There are several priorities that inform how we wish to proceed, including the following:

MH Activities The renovation should address the prescient failures of the current building, while minimally disrupting TCFM activities.  These include Quaker events like Meetings for Worship on Sunday mornings and Wednesday evenings, adjacent fellowship and discussion time, and committee meetings, but also non-Quaker events and group meetings.  Friends are equally concerned about the length of time in which the apartment will need to be vacated.  This unit houses the Friends in Residence (FIR) who are a continual presence in the MH, coordinating MH events, cleaning and maintaining the building.  These Friends are necessarily being housed elsewhere while work on the FIR apartment is completed, which is inconvenient and costly for the FIR and for TCFM.

Allergies and other sensitivities The building should be habitable for those with chemical or pollutant sensitivities or allergies.  Mold abatement in particular and all construction in general can require certain toxic substances which may cause problems for more sensitive members and attendees of TCFM.  Whenever possible, the work should use minimally toxic procedures and materials, and notice will need to be given to TCFM in advance of work that may cause particular difficulty.  Construction should be staged in such a way as to separate occupied from unoccupied spaces. Procedures that are absolutely necessary to ensure the health of building occupants will be staged and scheduled to have the least possible effect on TCFM activities.

Building Sustainability Any work done on the TCFM MH (MH) should be done with consideration for long-term environmental sustainability.  Where building structure and TCFM budgets permit, and with the aid of green building experts as needed, the project should incorporate as many sustainable design solutions as possible.  Once the work is complete, it should qualify as a certified building, based on the LEED EB 2009 guidelines, though TCFM does not wish to register the building with the USGBC.  If the Architect can demonstrate that another set of sustainability guidelines will stand in place of LEED, then they may be used in place of LEED.

Communication of Work Because decision-making in a Quaker Meeting requires the participation of many, the joint committee has made a commitment to communicate decisions and activities and to involve the broader community in decision-making on the renovation work.  Regular reports will be made to the monthly Meeting for Business (MWB) and threshing sessions or special meetings will be held as necessary to validate project scope.  The architect will be expected to attend and present to at least three of such meetings.  Meanwhile, all committee meetings are open to those interested in listening or providing input.

General Description

Original house: 2,525 SF
TCFM Addition: completed 1992-93, 5,450+- SF

The current building deterioration seems to be traceable to deviations from the building design and from normal wear-and-tear.  We have identified several distinct problems in the design or construction of the MH.

Mold in FIR apartment, bridge and meeting room:  Significant levels of mold have been detected, and especially in the ceiling and some walls of the FIR apartment.  In part this may be traceable to the fact that while three HVAC systems specified in the addition bid documents, only two were installed.  Poor installation of windows and the design of the roof cavity may also be contributing factors.

Design construction problems with the addition ceiling cavity: The ceiling cavity just under the roof membrane was initially filled entirely with blown-in fiberglass insulation.  Over time this settled and compacted until it had fallen below a length of sprinkler piping.  On Jan. 26, 2008, this pipe burst, and the outcome of that explosion is what motivated us to investigate the ceiling and walls of the addition.  We have initiated an insurance claim to cover damage from this failure.

Leaking of the addition membrane roof: Neither the burst pipe nor condensation in the ceiling cavity can be blamed for all of the moisture in the addition roof and walls of the northwest corner of the MH.  The membrane roof has been compromised.  Whether from holes or from condensation, there may be considerable rot and softening of the roof decking, according to Roof Spec and Inspec, one of whom will be contracted to evaluate the damage and propose solutions.  By the same token, the exterior walls – stucco and cedar siding clad stick framed – have also been compromised.

Window deterioration:  Windows that were installed in the stucco walls of the addition also show signs of water penetration, encouraging condensation at the sills.  This is due to incorrect installation.  Some of these may be retrofitted to correct the problem, while others may need to be replaced according to a Marvin Windows agent that looked at the damaged windows.  The windows are now out of warranty.

Dampness and condensation in the basement level: This has been a problem for many years, evident in the presence of mold and a high level of humidity.  A dehumidifier runs continually, and the carpet was replaced in the basement fellowship room in 2004, due to complaints from sensitive users of the space.  Even so, the complaints have never entirely ceased from those with sensitivities to mold and allergens.  The addition bid documents called for an air conditioning unit in the addition basement, which would have reduced the air humidity.  This was never installed, and no other long-term strategies were employed to lower basement humidity.

At this point the joint MH Committee and Trustees recommends at least the following work on the MH, in order of importance:

?    (Phase I) Demolition of contaminated materials and mold abatement
?    (Phase I) Reconstruction, sealing, patching or covering of exterior envelope (exterior walls, window, and roof) as to stop further moisture and thermal infiltration
?    (Phase I) New windows or window retrofits in the FIR apartment, the bridge and library
?    (Phase I) Reconstruction of interior floor framing and decking contaminated by mold
?    (Phase II) New heating and air conditioning system in the FIR apartment and ventilation of roof cavity
?    (Phase II) Reconstruction of any interior finishes necessary for use of Meeting and Fellowship rooms
?    (Phase II) Reconstruction of any interior finishes on any ancillary spaces in the MH including the library, bathrooms and non-critical entry areas
?    (Phase I) Permanent roof membrane and insulation
?    (Phase II) Updating of furnace
?    (Phase II) HVAC or other air quality upgrades to the basement
?    (Phase II) Earth re-grading, especially outside Fellowship room

Where possible the work should be staged as to limit disruption of TCFM operations and coordinate with weather, while also following procedures for maintaining construction indoor environmental quality.  The project is likely to require phasing in order to track with available capital budgets.

The joint MH Committee/ Trustees recommends investigation of the following add/alternates:
?    Install in-floor heating and cooling in basement floor
?    Roof redesign may be a part of phase I or phase II
?    Upgrade floor finishes in fellowship room or elsewhere in basement
?    Upgrade fixtures for water conservation, including toilets, sink faucets, and shower
?    Motion sensors on lights

Scope of Services

The scope of phase I work includes the following:
?    Building damage assessment
?    Develop a strategy and design of mold abatement, demolition work and reconstruction of exterior walls, some roof elements, and critical floor/ceiling elements.
?    Facilitate abatement, demolition and reconstruction.

Architectural services will cover the remaining phases of the project—that is, all phase II activities—beginning with predesign.  In conjunction with the joint committee of the MH Committee and the Trustees, the architect will develop a predesign concept to define the renovation – including program confirmation and conceptual diagrams – in order to communicate with TCFM at large.  In addition, the architect will work with the joint committee to schedule for completion of documents and start of and phasing of construction.  The approach for determining the final scope of services for the project will include TCFM participation with presentations and discussions.

Upon completion of the predesign work, the joint committee will direct the architect to proceed with Schematic Design, Design Development, Construction Documents, Bidding and Contract Administration through to commissioning and final completion.  In addition, cost estimates will be provided at completion of Design Development and at 50% of Construction Documents.  Interior design and services will be a component of basic architectural services.  The architect will be expected to provide access to and assistance with data entry for AIA architect and construction contractor contract documents.  The architect will be responsible for structural and systems assessments not done by TCFM.

The initial phase for the MH renovation involves the evaluation of existing conditions, suggestions and ideas for building renovations and systems upgrades to meet TCFM needs within project, budget and schedule requirements.  Further structural, mechanical and electrical investigations and evaluations of TCFM’s existing structure and systems may be required.

The architect will not be responsible for registering the project with the USGBC, but he or she will be responsible for designing the renovation and managing construction such that the project meets the requirements for a certified building per LEED Existing Buildings 2009.  The architect will need to communicate green design strategies and compliance to TCFM.

Presentations to the building committee by the architects are necessary for TCFM approval of Schematic Design.  The architects will also assist with any government review processes that are required throughout the course of the project.  The principal architect will participate in this open process, attending TCFM business meetings and joint committee meetings.

Fee Proposal

Fees should be presented for the preliminary scope as outlined under “General Description” and “Scope of Services.”
Additional Fees
Please provide a schedule

Form and Contents of Proposal

Proposal Form: Provide four (4) bound copies of your proposal plus one (1) copy clipped together to aid document reproduction.

Proposal Contents:
?    Scope of Services – Describe how services will be provided, including a detailed listing and description of tasks and deliverables.
?    Experience and Capacity – Describe background and experience of the firm demonstrating ability to provide required services.
?    References – List references from contracts similar in size and scope and other relevant projects.
?    Personnel – Identify involved professionals with resumes and specific application experience including consultants.
?    Cost – Indicate proposed cost of services, including budget determination and a schedule that details estimated additional services – with a not-to-exceed hourly fee – and reimbursable expenses.
?    RFP Submittal – Write the title of the RFP on the front of the envelope.  Send five (5) copies of the proposal to:
Elizabeth Barnard
1013 Thorn Street
Saint Paul, MN 55106

Proposals should be received by October 13, 2008

Walk-through

Architects visited the MH on Sept 2, 2008 at 7pm.  If you were unable to attend at this time, other arrangements may be made for you to see the MH.  Please contact Jeremy McAdams to RSVP.

Contacts

You may contact the following with questions about the MH or the walk-through: Jeremy McAdams, 612.205.8599, jeremym@alumni.upenn.edu
Mike Cregan, 651.295.2358, Michael.Cregan@Donaldson.com

Evaluation Criteria

?    Quality, thoroughness and clarity of proposal as pertinent to the project description
?    Responsibilities of key individuals on this project and availability
?    Qualifications and experience of key professionals, particularly related to church projects, community center facilities, mold abatement and renovations
?    Knowledge of sustainable architecture principles, and qualifications and experience of key professionals in sustainable architecture practices
?    Comfort and experience with working with a client that values participatory decision-making process
?    Racial, gender and cultural diversity in composition of key individuals
?    Cost of services proposed

Schedule

Architect Selection
?    TCFM walk-through                             Sept 2, 2008
?    Architects to receive Envelope Assessment (Inspec)            late September
?    Proposals due (postmarked)                        Oct 13, 2008
?    Committee review of Proposals                    Oct  20, 2008
?    Firms notified of selection decision                    Oct 24, 2008
?    Contract negotiations with selected firm                Oct 27, 2008
?    Project Start (Design Team mtgs and TCFM participation Phase)    Nov 3, 2008